Groups

This list shows all the groups that you have currently setup in the system.

Emailing a Group/s of Students

To email one or more groups, tick the groups that need to be emailed and click the ‘Email’ button above the groups. This will then open the Email screen.

· From Email is the email address the email will come from and when the email is replied to, it will reply to this email address. These email addresses are setup in the User Profile on the top right of the screen. Multiple email addresses can be setup for a user and these email addresses will then be available on this dropdown list.

· Attachments are files that can be attached to the email either directly from a computer or from the library of documents that have been uploaded to the MSM system. By clicking on the ‘Attachments’ option, you will be able to choose where the file is located and then select the file to include in the email. Multiple files from both sources can be added to the email. All files selected are displayed on the Attachments list and can be removed by clicking on the ‘x’ next to the file name which will remove the file from the email.

· Templates are email templates that have been created and saved in the MSM system library. Once a template is selected it will be opened in the email area for you to use. The email can be changed and then you can choose to update the original template in the library if you would like to.

· Email Subject and Body are typed in or automatically there from a selected template.

· The student list according to the group/s you selected will be displayed below the email details. You can select or unselect any students in the list by ticking or unticking the box – the total number of emails that will be sent is displayed at the bottom of the email on the right. To send the email click the ‘Send Email’ button. A log will be created for the email with the details of the email and who the email was sent to in the Activity Log.

Adding New Groups

To add a new group to the system, click on the ‘Add Group’ option and a pop-up will appear for the name and short name of the group. Once you click ‘Add Group’, the new group will appear in the list of groups.

Managing your Groups

When you click on a group, the full details of the group will be shown. There are 3 tabs of information.

· The Students tab will show you a list of all the students that are in the group. If you would like to see more details about a student, you can click on the student to see the full details of the student. You can also email from this tab all or a selected group of students in the list by ticking or unticking students that you would like to email.

· Groups Details tab is where you can manage all information about the group including adding contacts related to the groups and group rehearsal days and times. You can also delete the group from within the tab.

· Parent Roster tab is where you can create and manage your parent rosters for each term of the year.

The Activity Log

The activity log shows all the activity that has happened on the MSM system. All logs with emails have an ‘>’ icon on the list. These logs can be clicked on to see the full details of the email that was sent.

Once you click on a specific email log, there are 2 tabs on the email details:

  • Details shows you the actual email that was sent to the recipients

· Recipients shows you the list of the people who the email was sent to including if the email was successfully delivered and if the email has been opened by the recipient. By clicking on the Filter button, you can search for a specific recipient by name, email or the status of the email.

If you would like to see the full logs, click on the ‘View All Activity’ to see the full list of logs. Once on the list of logs, you can click on the ‘Filter’ button so give you the option to search for more specific logs.