Parent Roster


The Parent Roster is where you can create and manage your parent rosters for each term of the year. You can create the parent roster for 1 term or all terms at the same time.

The parent roster setup is found by clicking on the Group from the Dashboard and then going to the 3rd tab - Parent Roster.

Please Note: You must have the rehearsal days and times setup in the Group Details tab in order for the parent roster to be able to be created. 

The parent roster setup needs to be done initially before you can create the rosters per term. 



    Parents per Rehearsal: You can have from 1 to 4 parent rostered on per reherasal duty. 
    Email From: This is the name of the person and the email address that the roster will come from and when a parent replies to the email, it will be replied to that email address. 
    1 Day Reminder: You can choose to have a 1 day reminder sent to parents by ticking this box and customising the email that will be sent to the parent to remind them of their duty.
    7 Day Reminder: You can choose to have a 7day reminder sent to parents by ticking this box and customising the email that will be sent to the parent to remind them of their duty. 
    Do Not Roster: This is an option to select parents who will not be rostered on the list if you use the autofill option to fill the roster from the list of students in the group. As you start typing a name, the list will start filling with names of parents in the group with the student name in brackets. 
Once you click 'Save', the terms 1 to 4 will be displayed so you can setup the terms with the parents to be rostered on.

When you click on the Term, it will show you an empty screen with a 'Create Roster' button. When you click this button, it will create a list of reherasal dates for the term selected with no names next to the dates. 



You can then either autofill the list of parents name which will use the system's random way of working out who needs to be rostered on next according to the number of times each parent has been rostered on or you can manually add a parent per duty. 

To add a duty manually, you click the empty block next to the date and start typing in a parent name if you know the name of the parent or student or alternatively you can double click on the block and this will give you a dropdown list of parents that you can select. Once you select one, you can move onto the next duty block and add a parent. 

To change a parent on the list that need to be swapped out for another parent, you can click in the block and start typing the name of a parent or student if you know one or you can double click on the parent's name block and it will drop down the list of all the parents in the group for you to select one off the list.

You can also add or delete events from the list by using the buttons. If you add a date, you will then need to assign a parent to that roster as well for the reminder to be sent to them.

You can delete the entire roster if you want to start again. 

You can export the roster so that you can have a spreadsheet of the roster to be emailed or printed. 

You can also email the roster to the parents. There is an option to email the roster to the entire group or if you leave that option unticked, it will only email the parents that are currently on that roster.