Managing your Instruments


The Instruments option on the main menu is used to manage instruments owned by the School Music Program. This includes:
    keeping an inventory of these instruments including an archive of instruments
    managing information relating to the hiring of instruments to students; as well as
    managing service information relating to the instruments.

Instruments List

The Instruments menu option lists all the instruments in the system for the Music Program. If you want to view only the instruments that are currently hired out, select the 2nd tab 'Hired' and this will then display a list of only the hired instruments.

The instruments table displays all the relevant information relating to each instrument.

Adding New Instruments

To add a new instruments, click on the 'Add Instrument' button. This opens up the new instrument screen where you can enter the basic information about the new instrument. Once you click 'Add', the instrument is added to the list of instruments. You can then select the instrument you have just added and enter in any additional information about the instrument that you need. 

Filtering the Instruments List

You can filter your list to include only instruments meeting certain criteria by using the search fields at the top of each column. The search row is free form typing so you can search for specific information on any column. 


Example: If you wanted your list to include only hired violin’s, then enter “Violin” in the instrument column and type "hired" in the search field under the “Status” column and the list will show only hired violins. 

You can then select or unselect individual instruments using the check box on the left of the instrument name.

Sorting your Instruments List

Sort your Instruments List by any of the column values by clicking on the column title and the list will be sorted by that column. 


Exporting your Instruments List

You can export your Instruments List to an excel spreadsheet at any time. 

Once you have sorted and filtered your list as desired, click Export and an excel spreadsheet will be downloaded onto your computer.