Tuition

The Tuition section manages private or small-group lessons outside of band rehearsals. You can create tuition groups, schedule lessons on a timetable, add students, and take attendance. Go to Tuition in the main menu — the page has three tabs: Tuition Groups, Timetable, and Attendance.

Tuition Groups tab

The Tuition Groups tab lists all your tuition groups. Click any row to open the group record.

Adding a tuition group

1. Click + Add in the top right
   
2. Fill in the form:
   

3. Click Save
   

Tuition group record — Details, Students & Attendance tabs

Click any group in the Tuition Groups list to open its record. The record has three tabs.

Details tab

Edit any of the group fields — name, tutors, instruments, venue, duration, colour, tags, and comment — and click Save.

To delete the group, click Delete Group at the bottom of the form and confirm.

Students tab

Shows all students currently enrolled in this tuition group, with columns for student name, their band groups, instruments, and tags.

• Click Add Students to select and enrol students in the group
  
• Tick students and click Remove Students to remove them from the group
  

Attendance tab

Shows a list of all scheduled lesson dates for this group with attended and absent counts. Dates that already have attendance recorded are greyed out and cannot be re-selected.

1. Tick one or more lesson dates you want to mark attendance for
   
2. Click Take Attendance in the top right — this button activates once at least one date is ticked
   
3. An Attendance: Selected dates panel opens showing every student in the group with a toggle
   
4. Toggle each student — on (blue) = attended, off (grey) = absent
   
5. Click Save
   

Timetable tab

The Timetable tab is a calendar where you schedule individual lessons. Your tuition groups are listed in a panel on the right — drag them onto the calendar to create lessons. Switch between Month, Week, and Day views using the buttons in the top right of the calendar.

Scheduling a lesson

1. Find the group in the Tuition Groups panel on the right — use the filter box to search by name if needed
   
2. Drag the group name onto the desired day and time slot in the calendar
   
3. The lesson is created automatically using the group's default duration and colour
   

Editing a lesson

Click any lesson block on the calendar to open it and make changes:

You can also drag a lesson to a new time or day to reschedule it, or drag its top or bottom edge to change its duration.

To delete a lesson, open it and click Delete.

To take attendance directly from a lesson, open it and click Attendance.

Copying lessons to other weeks

1. Switch to Week view and navigate to the week you want to copy from
   
2. Click Copy Tuition in the top right
   
3. Select the weeks you want to copy into
   
4. Choose All groups or select specific groups to copy
   
5. Click Copy Tuition
   

Clearing a week's lessons

1. Switch to Week view and navigate to the week you want to clear
   
2. Click Clear Tuition in the top right
   
3. Choose All groups or select specific groups
   
4. Click Clear
   

Attendance tab

The Attendance tab shows a summary report across all tuition groups for the selected date range. Use this to see overall attendance patterns rather than a single group's history.

Filtering the report

• Date range — use presets (Last 30 / 90 / 120 days, This year) or set custom dates
  
• Student name — search for a specific student
  
• Group — filter to a specific tuition group
  

Click any row to see a full lesson-by-lesson attendance breakdown for that student.

Emailing tuition groups

1. In the Tuition Groups tab, tick the checkboxes next to the groups you want to email
   
2. Click Email in the top right toolbar
   
3. Compose your message or choose a saved template — emails are sent to the parents of all students in the selected groups
   
4. Click Send