Knowledge Base

If your music program allows parents to enrol their children into additional ensembles, you can setup an enrolment process that they can use in the parent portal to request their child's enrolment into an additional ensemble. 

The enrolment form needs to be created and activated in the administration system before this function is available in the parent portal.

Go to the Parent Portal and then Enrolment Form:

Select the ensembles that you parents are allowed to request enrolment of their children into. Put in any information that you would want displayed at the top of the enrolment pop-up the parents will see and activate the form. 

When the parents log into their parent portal, they will see an 'Add Ensemble' button in the block where their child's ensemble information is displayed. 

When the parents click on the 'Add Ensemble' button, they will be able to select the ensembles they wish to register their child into. There will a displayed messaged as shown above to show which ensemble they registered for and that it has a status of 'New Enrolment Request'. This will stay until the request has been accepted in the admin system. 

ADMIN SYSTEM 

You will find the list of all the students who have requested an additional ensemble enrolment under the 'Students' and 'Enrolment' list. Here you will be able to go through each of the children and then accept them into the ensemble.

When you click into the student details, you can either remove the request by clicking the 'x' button at the end of the ensemble line or you can make the status 'Active' and this will then add the ensemble to their list of ensembles. 

If you want to remove the child from the enrolment list once you have made the updates for the ensemble, click the option below the ensemble block to remove them from the list.